AI-Powered Visitor & Vendor Management Kiosk for Enterprises

XIPHIAS Visitor & Vendor Management Kiosk replaces paper registers and manual gate passes with an AI-powered self-service solution that automates visitor registration, check-in, host approvals and badge printing in under 3 minutes.

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20+ years
Manufacturing Expertise
ISO
Certified
24/7
Monitoring & Support
50K+
Kiosk Deployments
GeM
Listed
200+
Service Centres
TATA
ITC
HCL
DLF
Trusted by Leading Enterprises Worldwide
Accenture Accenture
Tata Tata
Coca Cola Coca Cola
AISIN AISIN
Carlsberg Group Carlsberg Group
Algihaz Holding Algihaz Holding
Grundfos Grundfos
jabil jabil
TATA Power TATA Power
NSFT NSFT
Pidilite Pidilite
TESCO TESCO
GE India GE India
Jabong Jabong
MSME MSME
Myntra Myntra
Kurlon Kurlon
Narayana Health Narayana Health
CMC Vellore CMC Vellore
JP Morgan JP Morgan
AkzoNobel AkzoNobel
Shakti Precision Shakti Precision
Pfizer India Pfizer India
THE PROBLEM

Why Manual Visitor Check-Ins Are Costing
Your Business Every Single Day

Most organizations still rely on paper visitor logs, manual sign-ins and handwritten gate passes. Every day these outdated visitor management processes slow down check-ins, increase security risks and silently cost your business productivity, compliance and visitor confidence.

TRADITIONAL VISITOR PROCESS

The Old Way

Manual Paper Logbooks

Error-prone, impossible to trace and lost the moment you need them

Long Sign-In Queues

Every visitor waits while staff manually fill forms and issue paper passes

No Real-Time Tracking

Zero visibility into who is on your premises at any given moment

Manual Vendor Approvals

Email chains and phone calls just to approve a vendor entry

No Badge Printing System

Handwritten passes that anyone could copy or forge

Rising Security Risks

No control means no visibility over who walks in.

Average time lost per visitor sign-in the old way

4xLonger

AI-POWERED VISITOR & VENDOR KIOSK

The XIPHIAS Way

Instant Self-Registration

Visitor & vendor check in with instant badge printing in under 3 mins.

Zero Queues

AI-powered kiosk handles 10x the volume of a manual front desk, 24/7

Real-Time Monitoring

Live dashboard shows exactly who is on your premises, room by room

Digital Vendor Approvals

Instant digital workflows replace email chains with one-tap approvals

Instant Badge Printing

Branded, secure visitor passes printed on the spot, every time

Blockchain-Secured Records

Every entry and exit logged, timestamped and tamper-proof

Average time saved per visitor check-in with XIPHIAS

70% Reduction

THE Solution

What is the AI Visitor & Vendor Management Kiosk?

The XIPHIAS Visitor & Vendor Management Kiosk is an AI-powered self-service solution that automates check-ins, approvals, badge printing, and access control for visitors, vendors, contractors, delivery personnel, interview candidates, and temporary staff. Reduce wait times, enhance security and maintain audit-ready visitor records across corporate offices, manufacturing plants, hospitals, campuses and government buildings.

200+ Service Centres
180 Seconds
>98% Uptime SLA

  • Instant Badge Printing

    Print secure visitor badges instantly with names, photos, visit purpose and authorized access details.

  • Digital Vendor Approvals

    Automate vendor approvals with real-time host notifications and digital authorization workflows.

  • Access Control Integration

    Integrate seamlessly with access control systems, CCTV and security infrastructure for controlled facility access.

  • 24/7 Self-Service Operation

    Enable visitors and vendors to check in anytime without relying on reception or front desk staff.

  • Secure Audit Logs

    Maintain tamper-proof visitor records and complete visit history for compliance and security audits.

No Front Desk Needed Works Offline Paperless Check-Ins Best Price
STEP-BY-STEP PROCESS

How Does the AI Visitor & Vendor Management Kiosk Work?

Visitors and vendors can register, verify their identity, receive a badge and gain authorized access without manual front desk assistance.

Arrive
→
Register
→
Verify
→
Approve
→
Print Badge
Access
01

Self-Register

Visitors and vendors enter their details and select the purpose of their visit.

02

Identity Verification

Verify identity through QR code, OTP, facial recognition or ID validation.

03

Instant Badge Printing

The kiosk prints a secure badge with visitor details and access permissions.

04

Access & Tracking

Approved visitors gain access while every entry and exit is logged automatically.

“
SELF CHECK-IN PLATFORM

A Complete Visitor & Vendor Management Platform

Simplify visitor operations with an integrated platform that connects self-service kiosks, pre-registration, live monitoring, and mobile security in one centralized solution.

Visitor using a self-service AI-powered visitor management kiosk to register, verify identity, print a visitor badge, and gain secure building access.
SELF-SERVICE KIOSK

Visitor Management Kiosk

Self-service visitor registration with AI verification, badge printing and secure access control.

Explore the Kiosk
Visitor scanning a QR code on a smartphone to complete pre-registration before arrival, enabling faster check-in and contactless entry at the office reception.
SKIP THE QUEUE
Visitor Pre-Registration

Hosts send a QR pre-invite ahead of time, so visitors register their details, skip the front desk and walk straight in on arrival.

Explore Pre-Registration
Administrator monitoring a live visitor management dashboard displaying visitor activity, occupancy levels, approvals, and audit logs across multiple locations.
LIVE MONITORING

Admin Dashboard

Monitor live visitor activity, occupancy, approvals and audit logs across all locations in real time.

View Dashboard Features
Security officer using a mobile app to verify visitor QR codes, approve entry requests, and monitor secure access in real time.
MOBILE VALIDATION

Security Mobile App

Enable security personnel to validate visitors, approve entries and monitor access directly from mobile devices.

Discover the Mobile App
Explore the Full Platform
KEY FEATURES

Core Features of the
Visitor Management Kiosk

Built with enterprise-grade hardware, the XIPHIAS Visitor Management Kiosk delivers fast self-service check-ins, secure identity verification, and reliable performance in high-traffic environments.

VMS
Self Registration
Host Approvals
AI Verification
Access Control
Analytics
Notifications
Audit Logs

High-Brightness Multi-Touch Display

Available in 21.5", 24", 27" and 32" sizes with responsive multi-touch.

HD Camera & Identity Capture

Capture visitor photos and enable secure facial identity verification.

Instant Badge Printing

Print visitor badges with photos and access details instantly.

Industrial-Grade Steel Enclosure

Durable CRCA steel enclosure built for secure 24/7 operation.

Modular Security & Expansion

Supports RFID, fingerprint, smart cards, UPS and additional peripherals.

Windows & Android Compatible

Flexible deployment on Windows or Android enterprise platforms.

RFID & Smart Card Readers

Enable secure visitor identification and controlled access management.

CCTV & Surveillance Platforms

Integrate with surveillance systems for enhanced security monitoring.

Download VMS Brochure PDF · Instant download
WHY IT MATTERS

Key Benefits of a
Visitor & Vendor Management Kiosk

Transform visitor management into a secure, efficient and scalable process that improves productivity, strengthens compliance and enhances every visitor experience.

Learn More

Increase Front Desk Productivity

Free reception teams from manual tasks

Reduce Security Risks

Block unauthorized access instantly

Stay Audit Ready

Digital records for every visit, always

Professional First Impression

Modern contactless check-in experience

Improve Operational Efficiency

Less paperwork, faster workflows

Support Business Growth

One platform across all your locations

Emergency Ready

Know who is on-site during any emergency

Multilingual Welcome Screen

30+ languages. Every visitor feels at home.

COMPARE BEFORE YOU DECIDE

Not All Visitor & Vendor Kiosks
Are Built the Same

Most visitor kiosks look the same on a brochure. The difference shows up on day one of deployment. Here is exactly how XIPHIAS compares.

Before you decide

Traditional VMS

XIPHIAS VMS Kiosk

Check-in time per visitor
3–5 minutes manual
Under 3 minutes automated
Badge printing
Manual or separate device
Instant, on-screen, branded
Vendor approval workflow
Email chains
One-tap digital approval
Real-time visitor tracking
Not available
Live dashboard, all locations
Data security
Standard database
Blockchain-secured, tamper-proof
Offline functionality
Internet dependent
Full offline, auto-sync
Access control integration
Manual
Seamless RFID, turnstile, CCTV
Pre-registration for visitors
Not available
QR-based, host-notified
See a Live Demo
Industries Served

AI-Powered
Visitor Management for Every Industry

Any workplace that receives visitors, vendors or contractors daily needs XIPHIAS visitor registration kiosk built for corporate offices, hospitals, schools, hotels and government facilities worldwide.

Corporate Office

Enterprise Access

Gated Community

Residential Security

Healthcare

Patient & Visitor Mgmt

IT Parks

Tech Campus Access

Manufacturing

Industrial Facilities

Security Zones

Restricted Access

Education Institutions

Campus Visitor Control

Government

Public Sector Access

Retail & Malls

Vendor Management

Pharmaceuticals

GMP Compliance

Aviation

Airport Facilities

Power & Utilities

Critical Infrastructure

MADE IN INDIA · BUILT FOR EVERY ENTRANCE

India's First AI-Powered VMS Kiosk Manufacturer

  • Enterprise grade hardware and AI powered software, built and certified in India
  • Visitors self register. Vendors go through approval and sign off. Same kiosk, both automatic
  • Check in triggers an instant alert, so the host is ready, not caught off guard
  • Name, photo, purpose and access zone, printed the moment check in finishes
  • Face ID, QR code or OTP, whichever fits your security level
  • Same check in and approval flow, adapted to any entry point
XIPHIAS Visitor & Vendor Management Kiosk manufacturer
20+ Years of excellence
50K+ Units Deployed
v1.0 Smart Check In
v2.0 AI Identity Verification
v3.0 Full Facility Automation
REAL WORLD IMPACT

Real Results from Real Deployments

Here is what XIPHIAS AI Visitor & Vendor Management Kiosk looks like in practice across the globe.

70%

Faster Visitor Check-In

Reduced average lobby wait time across corporate campuses vs manual front-desk registration.

Corporate

100%

Digital Visitor Log

Every entry and exit recorded, timestamped and audit-ready with zero paper dependency.

Compliance

50K+

Visitors and Vendors Managed

Standardised check-in across multiple facility types in over 12 countries worldwide.

Global Deployment

95%

Reduction in Unauthorised Access

Blocked unverified entries through AI-powered identity checks and badge-controlled gate access.

Security

24/7

Unmanned Entry Management

Facilities operate round-the-clock visitor and vendor flow with zero front-desk staff dependency.

Operations

200+

Enterprise Sites Deployed

Scalable rollout across IT parks, hospitals, gated communities, schools and manufacturing plants.

Enterprise Scale
About XIPHIAS

Who we are? The Visitor check-In Kiosk Technology Behind XIPHIAS

Kiosk Manufacturer Trusted Across the Globe

XIPHIAS designs and manufactures visitor and vendor management kiosks for facilities worldwide.

AI-Powered Identity Verification

Smart visitor and vendor verification that reduces check-in errors instantly.

Blockchain-Secured Entry Logs

Every access record is tamper-proof, verifiable and audit-ready.

In-House Built and Quality Tested

Every kiosk is assembled, tested, and certified at our own manufacturing facilities before deployment.

Trusted by Enterprises and Institutions Worldwide

From corporate campuses to government facilities, organizations globally trust XIPHIAS for secure access management.

IoT-Enabled Remote Monitoring

Real-time diagnostics keep kiosk uptime consistently above 98%.

Cloud-Based Multi-Site Management

Control visitor flow and vendor access across all locations from one dashboard.

Predictive AI for Fraud Detection

Anomalies flagged before they escalate, queues managed before they build.

Schedule a Demo Contact Sales
XIPHIAS Visitor & Vendor Management Kiosk for smart facility access control
Live Dashboard
Access Granted
98%+ Uptime SLA
What Our Clients Say

Client Testimonials

Trusted by facility managers, HR heads and security teams across enterprise and industrial deployments.

"

"Rohit and his team provided outstanding support throughout the implementation. They stayed in touch every day during installation, addressed all our questions promptly, and completed the deployment much faster than we expected."

SR

Sindhu S Rai

AkzoNobel, Thane

"

"We had an excellent experience with the XIPHIAS team. Their timely support, technical expertise, and detailed software demonstration ensured a smooth implementation and gave us complete confidence in the solution."

CI

Carlsberg India Pvt. Ltd.

Alwar

"

"The team completed the installation efficiently and guided us through the software with clear explanations. Every requested modification, including camera positioning, screen adjustments, and dashboard updates, was delivered exactly as expected."

SS

Sumanath Sahu

Carlsberg India Pvt. Ltd. - Sambhajinagar

"

"The training session was well-structured and easy to follow. Practical demonstrations and real-world examples helped our team quickly understand the system and its capabilities."

DP

Durgesh P. / Tushar M.

Carlsberg India Pvt. Ltd. - Sangareddy

"

"XIPHIAS was highly responsive to our feedback and understood our operational requirements well. The software is feature-rich, thoughtfully designed, and has successfully met all of our business needs."

MG

Manivannan G.

Same Deutz Fahr India Pvt. Ltd. - Tamil Nadu

"

"The implementation process was smooth, supported by timely communication and strong technical knowledge. The training and software demonstration were conducted professionally and met our expectations."

SD

Santosh Deshpande

CG Power and Industrial Solutions Ltd. - Aurangabad

FAQ

Common Questions

Everything you need to know about deploying an AI-powered visitor management solution at your facility.

Talk to Our Team
10
Questions answered
200+
Enterprise clients
50K+
Deployments

A self-service touchscreen terminal that automates visitor registration, identity verification, badge printing and host notification without any front desk involvement.

Visitors tap the screen, register, verify identity and collect their badge while the system logs everything and alerts the host automatically.

Yes, visitors follow a self-registration flow while vendors go through a dedicated pre-approval and multi-level sign-off workflow.

The kiosk supports Face ID biometric capture, QR code scanning and OTP verification via SMS, configurable per your security requirements.

Yes, a single admin dashboard gives you real-time visibility of visitor and vendor activity across all your locations.

Yes, it operates in full offline mode and syncs all data to the central dashboard automatically once connectivity is restored.

All records are encrypted, securely stored and fully compliant with GDPR and data privacy regulations.

Yes, branded badges with name, photo, purpose, time stamp and access zone are printed instantly at the kiosk after check-in.

It is deployed across corporate offices, manufacturing plants, hospitals, schools, hotels and government facilities worldwide.

Yes, hosts can send a pre-invite QR code and visitors simply scan it at the kiosk to complete check-in instantly.

The system blocks access instantly and sends an automatic alert to the security team.

XIPHIAS designs and manufactures every unit in house in India with over 20 years of experience and 200+ service locations worldwide.

Yes, it is listed on India's Government e Marketplace. Government departments, PSUs and public sector organizations can procure directly without a separate tender process.

Every XIPHIAS Visitor and Vendor Management kiosk comes with a standard 1 year warranty covering hardware, software and on site support. Extended plans go up to 5 years.

Standard delivery takes 4 to 6 weeks from order confirmation. Priority deployment is available within 72 hours for pre configured models, subject to stock.

Still have questions? Get a Custom Solution →

LET'S TALK
Ready to Transform Visitor & Vendor Management?

Replace manual visitor registration with the XIPHIAS AI Visitor & Vendor Management Kiosk. Improve security, accelerate check-ins and simplify visitor management across every facility.

Book a Free Demo No commitment required Get a Custom Quote PDF · Instant Download brochure Mon - Sat · 9 am - 7 pm
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OUR RANGE OF VISITOR & VENDOR MANAGEMENT KIOSK

XIPHIAS visitor and vendor management kiosk with self-service check-in
Standalone visitor and vendor management kiosk for reception areas
Wall-mounted visitor and vendor management kiosk for secure entry points
Advanced visitor and vendor management kiosk with ID scanning and pass printing
Visitor / Vendor Kiosk